Cashless Canteen System

Experts IN Cashless Canteen System

Xperts CCS, Cashless Canteen System is a cost effective solution for schools, colleges or anywhere with a catering function requiring cashless payment. Account balances are held on a central PC which allows cards to be blocked instantly in the event of any loss or damage to the cards. Adding funds to the cards is done in real time so for example cash added is available for use at the POS straight away. The system can be used with magnetic and smart cards. It's easy to implement, easy to use, secure and cost effective.

Some of the benefits include:

  • Better planning, control and management over campus payments.
  • Reduced administration overheads and costs.
  • Direct savings through better cash flow management (prepaid funds).
  • Improved meal planning and reduced food wastage.
  • Increased revenues through higher spend and more usage of canteen facilities.
  • Fast and efficient payment process, quicker service, shorter queues.
  • Reduced cash handling, better reporting and reduced cash shrinkage.
  • Improved school safety by minimizing cash on the campus.
  • Provides parents better control on children's campus eating and spending habits.
  • Reduced student and parent complaints by offering an excellent quality service.
  • Provides value added functions such as event planning.
Cashless Canteen System Chart
Cashless Canteen System Flow Diagram


Contactless Card Technology Industry Standard, secure and cost effective card technology
Card Design and Printing School can customize their cards and print/issue to students in volume or individually.
Campus Account Student Campus accounts are setup and used to fund and track student spending on Campus. No funds are lost if the card is lost or stolen
Account Controls Parents can set daily spending limits on student's accounts and set food controls. For example: pizza, fried rice or chips could be banner, or anything with peanuts or if child has a peanut allergy
Automated Remainders Reminds parents via email or sms to top-up accounts with insufficient funds
Canteen Smart POS GUI system allows schools or caterers to quickly setup menus touch screen provides simple operation for canteen operators contactless card speeds up payments and reduces queues
Card Function
  1. Instantly disable cards
  2. Instantly assign new cards
  3. Instantly adjust balance add or less
Other Features
  1. User security for database maintenance.
  2. Multiuser accessing.
  3. PC Based system with smartcard / Proximity reader and printer.
  4. Easy selection of items.
  5. LAN (Intranet) based client-server solution.
  6. Facility to configure unlimited items.
  7. Eliminates the cashing up & Reconciling process at every day end.
  8. Daily or monthly limits can be set up on account transactions.
  9. Card holders image and Diet control can be stored and displayed at the POS terminal.
  10. Card balance are available at all times, with or without the card.
  11. Amount stored in software as well as on the card.
  12. MIS reports.

Retail Features

  • Cash Counter / Front Office

  • Quick POS Billing with minimal key strokes
  • Bill formats for POS printers and dot-matrix printers
  • Allow cash, credit card, gift coupons and cheque payment for an invoice
  • Select existing customer for raising the invoice
  • Create new customer easily while making invoice
  • Capture contact details, membership id of the customer
  • Define products with UOM and categorize them
  • Define packages for regular and offer sale
  • Define discounts by percentage and by value
  • Define taxes by percentage and by value
  • Handle special price list for festival and offer periods
  • Attach employee to the item in invoice
  • Share the item sales with more than one employee
  • Reprint invoices by invoice numbers and by date range
  • Allow customer group based discount for invoice
  • Customer Relationship

  • Capture customer preferences, profiles, birthday and wedding anniversary
  • View customer history>
  • Customer Address report
  • Customer Birthday / Wedding Anniversary Alerts
  • Promotional SMS and E-mail for the special occasions
  • SMS log report
  • Employee Relationship

  • Capture Employee experience, qualification, date of join & address details
  • Analyze employee performance
  • Daily Operational Reports

  • Daily Sales report
  • End of Day report
  • Invoice summary
  • Invoice details
  • Credit card register
  • Cheque register
  • Gift Coupon register
  • Discount report
  • Round off register
  • Tax register
  • Cancelled invoice report
  • Sales by Item / Category
  • Analysis Reports

  • Powerful MIS Analysis Reports
  • Inventory Management

  • Enter Opening stock balances
  • Enter purchase invoice with supplier bill details
  • Stock Transfers (Issues / Receipt from locations)
  • Stock adjustment on physical count
  • Inventory auto update on billing
  • Fix item re-order level
  • Alert for items to be re-ordered
  • Inventory Report

  • Purchase invoice summary
  • Purchase invoice detail
  • Item re-order level
  • Opening stock
  • Current stock
  • Physical stock adjustment
  • Stock Transfer report
  • Accounts

  • Define account heads
  • Expense entry for various account heads
  • Payments for purchases done
  • Receipt for partial collected invoices
  • User Security (For multi-user version)

  • Create roles and assign rights for different roles
  • Create users and assign roles for the users
  • Menu loading for the users based on their login
  • Other Devices Integration (Add on Charges) - Contact for details

  • Integration to Tally Accounting
  • Automated SMS for Birthdays / Wedding anniversary
  • Credit Card/ Cheque / Coupons reconciliation
  • Employee Incentive payment
  • Barcode Label generation
  • Barcode scanner support
  • Cash Drawer Integration
  • Credit card integration
  • Weighing scale integration
  • PDA Integration